Media Trafficking and Project Coordination Specialist

Location: Memphis, TN; onsite

Coordinate campaign workflows and creative asset delivery, primarily for national linear TV advertising. This role combines substantial project coordination with hands-on trafficking, launch quality assurance, and post-launch support. You’ll keep deadlines, assets, approvals, and campaign details organized while helping teams deliver accurate, timely launches.

* Coordinate overlapping campaign schedules, track deliverables, and confirm readiness across creative, production, media planning, analytics, ad operations, and external partners.

* Manage TV creative trafficking according to approved media plans, flight dates, and rotation assignments.

* Coordinate asset delivery through trafficking and distribution platforms such as Extreme Reach, confirming approvals and successful delivery.

* Review creative versions, Ad ID/ISCI codes, English and Spanish language designations, flight dates, rotation assignments, markets, network placements, and applicable compliance requirements before launch.

* Validate landing page URLs, phone numbers, and tracking destinations to support accurate attribution and reporting.

* Maintain trafficking grids, asset mapping documentation, project trackers, and launch readiness records.

* Identify missing information, incomplete handoffs, and delivery risks. Communicate status clearly, escalate issues promptly, and coordinate resolution.

* Confirm that launched assets are live and functioning correctly. Investigate discrepancies, support root cause analysis and corrections, and communicate the impact to stakeholders.

* Prepare post-launch recaps, support reporting and reconciliation, and update records to reflect live campaign activity and adjustments.

* At least two years of experience.

* Proficiency with Excel and Smartsheet.

* Ability to manage competing deadlines and multiple workflows with strong organization, prioritization, and attention to detail.

* Demonstrated ability to coordinate work across multiple teams and external partners.

* Ability to perform TV trafficking and launch checks, including creative identification, language designation, flight dates, rotations, placements, and tracking destinations.

* Clear communication and problem-solving skills, including proactive escalation of risks and coordination of corrective action.

* Accountability for campaign execution from asset receipt through launch and post-launch corrections.

* Ability to maintain accurate documentation and follow established processes under tight media campaign deadlines.

* A background in project management support or project coordination involving multiple concurrent workflows.

* Experience using Jira.