Office Operations Administrator

Support daily operations across two offices, coordinating financial administration, facilities, procurement, contracts, vendors, and inventory. This role combines hands-on administrative work with improving office procedures, monitoring expenses, and maintaining safe, organized workplaces.

The schedule is Monday–Friday, 8:30 a.m.–4:30 p.m.

* Coordinate property maintenance and building support services with vendors and internal support functions. * Ensure revenue is coded and processed accurately, establish procedures for revenue and expense reclassifications, and complete adjustments promptly. * Enter and track contracts, monitoring agreed terms and payment deadlines. * Obtain supplier quotes and compare bids for materials, supplies, and services based on quality and cost. * Prepare annual operating budgets, estimate purchasing and service costs, update monthly forecasts, and track spending against budget line items. * Review financial and operational activity, maintain operational reporting, and process payables and expense reports as needed. * Coordinate vehicle fleet operations with the appropriate support contacts. * Maintain supply inventory and improve office procedures, safety plans, and business continuity plans. * Coordinate payment card industry data security compliance, audit requirements, and related staff training.

* Bachelor’s degree and five years of related experience, including procurement and office management; six or more years of related experience may substitute for a degree. * Working knowledge of Microsoft Word and Excel for Windows. * Ability to apply general arithmetic to administrative and financial tasks. * Clear written and verbal communication with colleagues, vendors, and other external contacts. * Strong attention to detail, organization, and task management. * Demonstrated ability to meet deadlines and coordinate work across functions. * Availability to work onsite five days per week during the stated schedule and support both office locations as needed.

* Project management experience. * Budgeting and forecasting experience. * Purchasing experience beyond the required procurement background.