Vehicle Operations Specialist

We are looking for a Vehicle Operations Specialist to join our growing Vehicle Operations team as our fleet continues to scale.

Based within our Downtime team, this role will focus on the performance and commercial management of our hire vehicle portfolio, while also supporting wider operational reporting and process improvement across Vehicle Operations.

You will work closely with Vehicle Operations Specialists, Team Leads and external partners to ensure hire vehicles are managed effectively, recovery opportunities are followed through and agreed processes are being followed.

This role requires someone who is commercially minded, organised, confident working with data and comfortable challenging others constructively when performance or processes are not where they need to be.

You will also play an important role in helping us improve how we work, using data, technology and new ideas to build more effective and scalable processes.

Manage Hire Vehicle Performance

Maintain oversight of hire vehicles across active cases, ensuring we have clear visibility of hire duration, cost, extensions, expected repair timelines and next actions.

Identify aged, high-cost or unusual cases and work with the team to reduce avoidable spend while ensuring drivers remain appropriately supported.

Support Cost Recovery

Track recovery opportunities and outstanding contributions from manufacturers, dealerships and partners.

Vehicle Operations Specialists will remain responsible for leading commercial conversations, while you will provide the administration, tracking and follow-up needed to ensure agreed processes are completed and money is actively chased.

You will help maintain clear visibility of amounts requested, agreed, received and outstanding.

Analyse Operational Performance

Use operational data to identify trends, risks and improvement opportunities across Downtime and the wider Operations department.

This may include reviewing hire costs, aged cases, recovery performance, supplier performance, process compliance and operational workloads.

Turn data into clear insights and actions rather than simply maintaining reports.

Build and Maintain Reporting

Create, maintain and improve trackers, reports and dashboards using tools such as Excel and Google Sheets.

Ensure data is accurate, accessible and useful, and look for opportunities to simplify or automate manual reporting wherever possible.

Identify where actions, processes or expectations have not been followed and provide constructive feedback to Vehicle Operations Specialists.

You will need to be confident holding people accountable for agreed actions while maintaining strong and positive working relationships.

The aim is always to improve performance and consistency, not simply identify mistakes.

Improve Processes

Look for opportunities to improve the way we work.

You should be able to take an existing process or project, understand where it could be stronger and help develop it into something more efficient, scalable and innovative.

This may involve improving controls, redesigning workflows, introducing better reporting or using new technology to reduce manual work.

Commercial Awareness

You understand how operational decisions can impact cost and are comfortable questioning whether spend remains necessary, sustainable and appropriately recovered.

You are confident working with data, spotting trends and identifying where

Why else you'll love it here...

💰 Wondering what the salary for this role is? Just ask us! On a call with one of our recruiters it's something we always cover as we genuinely want to match your experience with the correct salary. The reason why we don't advertise is because we honestly have a degree of flexibility and would never want salary to be a reason why someone doesn't apply to Octopus - what's more important to us is finding the right octofit!

🎉 Octopus Energy Group is a unique culture. An organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co-owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about! 🎁 Visit our perks hub - Octopus Employee Benefits

🏆 Octopus Electric Vehicles, part of the Octopus Energy Group, won the Sunday Times best company to work for in 2024 . We were named 6th out of the top 100 start-ups to work for by Tempo in 2025 and on Glassdoor we were voted 50 best places to work in 2022. Our Group CEO, Greg has recorded a podcast about our culture and how we empower our people. We’ve also been placed in the top 10 companies for senior leadership

P.s. 🐶 just to let you know, we are dog friendly company so you may see our 4 legged friends in the offices - feel free to bring yours! Rest assured though, we've taken lots of precautions for those who have allergies