Procurement Analyst

Glean is seeking a Procurement Analyst who will be responsible for end-to-end Procure-to-Pay (P2P) execution in alignment with Glean’s Procurement Policy. This role ensures timely purchase requisition (PR) creation, purchase order (PO) issuance, contract lifecycle follow-up, and vendor management while maintaining high standards of compliance, documentation, and audit readiness. This position is Global, handling Glean corporate and its subsidiaries. The Analyst will collaborate closely with Legal, Security, Strategic Finance, Strategic Sourcing, Accounting and Business teams to ensure approvals, documentation, and compliance with company policies. The ideal candidate possesses strong process discipline, stakeholder management skills, and the ability to drive efficiency and control across the procurement lifecycle.

- Support the Purchase Requisitions (PRs) to PO process including review of support documents, along with collaboration with legal, strategic sourcing, strategic finance, accounting, security and assist with vendor onboarding

- Procurement Analyst is a trusted advisor and strategic partner for business stakeholders and all cross functional teams with proactive communication, monitor and road blockers and suggestion to drive execution

- Ensure compliance accordingly to the Glean Global Procurement policy, control and guidelines while executing the responsibilities

- Review and validate the Purchase requisitions for completeness, and proper GL/cost center coding per the spend approval matrix. Monitor and enforce adherence to the Spend Approval Matrix and policies, escalating exceptions as needed.

- Support RFQs, RFPs, competitive bidding, supplier evaluation, proposal comparison, and commercial negotiations.

- Convert approved PRs into Purchase Orders (POs) and issue them to vendors; track acknowledgments, amendments, and delivery timelines.

- Partner with Legal and Security teams for contract thresholds, mandatory clauses, and redlines; ensure vendor risk assessments (VRAs) are completed.

- Manage vendor onboarding and validation documentation (e.g., W-9/W-8, GST/VAT, TDS/WHT, MSME certificate ,banking verification) and maintain accurate master data.

- Serve as a day-to-day point of contact for vendors, ensuring clear communication on PO references, invoicing, and payment terms.