Office Administrative Assistant

Posted: 2024-12-27

About Appier

Appier is a software-as-a-service (SaaS) company that uses artificial intelligence (AI) to power business decision-making. Founded in 2012 with a vision of democratizing AI, Appier’s mission is turning AI into ROI by making software intelligent. Appier now has 17 offices across APAC, Europe and U.S., and is listed on the Tokyo Stock Exchange (Ticker number: 4180). Visit www.appier.com for more information.

We are seeking a proactive and meticulous Part-Time Office Administrative Assistant (Monday, Tuesday, Thursday - 10am-3pm) to join our team. This role is essential for maintaining the smooth operation of our office. The successful candidate will handle a variety of administrative tasks, ensuring a well-organized and efficient workplace. This includes managing office supplies, overseeing the office environment, supporting internal events, and handling travel arrangements. The role also involves vendor maintenance, managing administrative expenses and contracts, and processing purchase requisitions, purchase orders, and invoices related to office purchases or services.

- Maintain the office environment to ensure smooth daily operations.

- Order and replenish office supplies and inventory.

- Provide logistics and operational support for internal events.

- Manage vendor relationships and service maintenance.

- Handle administrative expenses, invoicing, and contract management.

- Perform other administrative and operational duties as assigned.

Working Hours

- Work 3 days a week (Monday, Tuesday, Thursday) from 10 AM to 3 PM, and need to be in the office.

- In special circumstances, working hours and office days can be flexibly discussed.

- Preferably 1–3 years of experience in administrative and general affairs.

- Proficient in Google Workspace applications, including Google Sheets, Google Docs, and other related tools.

- Proficiency in English and Mandarin is preferred.

- Proactive, meticulous, and skilled in interpersonal communication.

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